If you’re in the business of organising fairs or exhibitions, you’ll know that the success of each event hinges on flawless event logistics. Every stand, every display, and every product showcase must be in the right place at the right time, all ready to impress visitors and customers. Behind the scenes is a complex network of planning, transport, handling, and customs clearance is at work – so that exhibition logistics run like clockwork. 

With over 45 years of experience in event logistics, XPO has a deep understanding of the high stakes at play in the exhibition industry. From marketing expos to trade fairs and corporate showcases, our team delivers end-to-end logistics solutions that are flexible, efficient, and built for the demands of your international events. 

A Diverse Audience with Complex Needs 

Fairs and exhibitions bring together multiple stakeholders, each with distinct requirements, and XPO has expertise in working with them all. If you’re a company or organisation running events, such as product launches or industry expos, you can count on our services.  
XPO also works with organisers like event management firms, exhibition authorities and trade associations who are responsible for overall execution. If you’re a fairs or exhibition venue, you may also require our services in event logistics. We serve centres and conference halls hosting events that require smooth delivery and installation processes. 
 
More granularly, XPO collaborates with event intermediaries including stand builders, designers, and event agencies that coordinate logistics on behalf of exhibitors. Lastly, our client base includes providers working in the events space – e.g. suppliers of technical equipment, structures, and branding materials that are key to the event’s success. 

Across these groups, the primary need is reliability – delivering materials to a single location or multiple tour stops with precision timing. Flexibility and adaptability are also key, as event logistics often require last-minute changes, emergency shipments, or specialised handling. 

XPO’s Tailored Exhibition Logistics Solutions 

XPO draws upon 45  years’ experience in event logistics to deliver fully integrated logistics services to support you in organising fairs and exhibitions at every stage: 

• Pre-event storage and logistics control—so that inventory is secure, accessible, and delivered on time.
• Handling and installation—offloading, assembling stands, and positioning materials at the venue.
• Global forwarding and customs clearance—coordinating road, air, and sea transport while managing import/export regulations.
• On-site event logistics management—offering real-time troubleshooting, additional transport solutions, and last-minute adjustments.
• Post-event removal and return transport—safe dismantling and shipping to the next location or storage facility.

If you’re organising international exhibitions and shows, cross-border logistics will come into play. XPO’s extensive network and expertise in customs clearance simplify complex global movements, so that you won’t be tripped up by delays or regulatory hurdles. 

Sustainable Logistics for 21st Century Exhibitions 

Growing environmental concerns mean that, if you’re an event organisers or exhibitor, you’re likely to be seeking more sustainable logistics solutions. XPO leads the way in decarbonisation efforts, integrating low-emission transport and energy-efficient solutions into its services: 

• Our fleet of Euro VI-compliant vehicles reduces emissions from road transport.
• Our 19T electric trucks and natural gas-powered vehicles provide eco-friendly alternatives for your event logistics.
• Our smart route planning minimises unnecessary mileage and approaches fuel efficiency.
• We offer a range of alternative energy solutions to reduce your event’s carbon footprint: whether it’s electric, hydrotreated vegetable oil (HVO), B100, and other non-petroleum-based fuels. 

XPO combines operational efficiency with sustainability so that fairs and exhibitions not only run smoothly but also align with your corporate social responsibility goals.